DOT compliance software for the documents that stop trucks.
Every permit, medical card, registration and inspection report on one dashboard, and on every driver's phone. Built by a trucking consultancy, not a software startup.
Compliance overview
Every document, checked daily
IFTA License
Company · valid until Dec 31
IRP Cab Card
Truck 14 · valid until Jan 2027
Medical Certificate
R. Alvarez · 21 days left
Annual Inspection
Trailer 6 · expired 3 days ago
In short
DOT compliance software keeps the documents a carrier must produce on demand (registrations, medical cards, insurance certificates, annual inspections) current and reachable. VPB stores each document once, assigns it to a driver, truck, trailer or the whole company, and puts it on every driver's phone. A daily check flags anything approaching its expiration date.
DOT compliance breaks in the gap between the office and the cab.
Roadcheck starts on a Tuesday. Seventy-two hours, every scale house open, and the annual inspection on truck 14 came due last month. The report went into somebody's inbox and never made it into the binder. Nobody knows until an officer asks.
That is the shape of most compliance failures. Not a decision anyone made. A document that expired where nobody was looking.
CVSA inspected 56,178 vehicles during the 2025 Roadcheck. 18.1% of vehicles went out of service.
What DOT compliance software has to get right.
One place the documents actually live
Upload a document once. Assign it to a driver, a truck, a trailer, or the whole company. It is filed, dated, and reachable from one list you can search and filter.
DOT driver compliance, in the cab
Every driver sees their own paperwork plus the truck and trailer they're assigned to. Files cache on the phone, so the permit book opens in a dead zone at a weigh station.
A daily check on every expiration date
VPB checks every document every day and flags anything inside its warning window: 30 days ahead by default, set per document category. Admins get one email each morning: everything expiring, everything expired.
Roadside without the binder dig
Each driver, truck and trailer has its own QR code. The inspector scans it and the current documents open: no app, no login, colour-coded green, amber, red. Add a 6-digit PIN if you want one.
Built by people who've managed permit books, not just digitized them.
VPB came out of a working trucking compliance consultancy. The document categories, the required-document logic and the roadside flow were specified by people who have stood at a weigh station, not inferred from a competitor's feature list.
That shows up in small places.
Confidential categories sit behind a PIN, because a med card and an SSN should not open on a public scan.
Driver uploads land in a review queue, because a driver photographing the wrong CDL is the failure mode paper never had.
Frequently asked questions
What is DOT compliance software?
Software that holds the records a motor carrier has to produce on demand (driver qualification documents, vehicle registrations and inspections, insurance, fuel and mileage credentials) and keeps them current. The useful ones do two jobs: track expiration dates, and put the current document in front of whoever is asking for it.
Do DOT officers accept documents on a phone?
Federal regulations recognise electronic documents. 49 CFR § 390.32 allows electronic methods to satisfy the recordkeeping requirements in Parts 300 to 399. Some state-issued permits still have their own rules, which is why every truck and trailer in VPB also carries a QR sticker an officer can scan.
What documents does a truck driver need for a roadside inspection?
Typically the licence, the medical certificate, the vehicle's registration or cab card, proof the annual inspection is current, the IFTA licence, and insurance. Level 1 asks for the full set. What each state adds on top varies, so check your base jurisdiction.
Does DOT compliance software replace my ELD?
No. An ELD records hours of service. VPB holds the documents: the permit book, not the logbook. Most fleets run both.
Can a small fleet use DOT compliance software?
Yes, and small fleets tend to feel it first, because there's no compliance department absorbing the work. One person, a spreadsheet and a filing cabinet is the setup VPB was built to replace.
How much does DOT compliance software cost?
VPB is $6.99 per truck a month for a small fleet, falling to $4.99 per truck as the fleet grows past 76. Drivers, trailers and admin seats are free. Pay annually and you pay for ten months, not twelve. Fourteen days free to start, no credit card. See pricing
See it running on your own documents.
Twenty minutes, screen share. Bring your messiest binder and we'll set up a truck live.
Related
Fleet Compliance
A working reference for the paperwork side of running trucks: the documents, the renewal cycles, and where fleets lose control of them.
Driver Qualification Files
Every driver's records in one place, with missing ones showing before an auditor finds them. Medical certificates flagged before they lapse.
Expiration Alerts
A daily check flags every permit, registration and medical card before it expires: 30 days ahead by default, set per document category.